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Adhoc e-Meetings Adhoc meetings is an unstructured meeting with no preparation or planning. It can also be referred as a meeting about something unexpected, unforeseen or irregular. To schedule Adhoc eMeeting, user can click on Create Adhoc eMeeting menu from the menu pane. The user will be redirected to the Create Adhoc eMeeting page. Here, the user need to enter the basic details for the meeting which are mandatory to schedule the meeting. Once the basic Adhoc eMeeting details are entered, the user need to add the details of internal members, external members and group members using Invitees tab. Once the entries are completed, the user should select the invitation type as, e-Invitation or a formal letter. Now, the user is completed with entering details of the adhoc e-Meeting. The user can schedule the Adhoc eMeeting by clicking Submit button. For the Adhoc eMeeting, there is no channel of submission or approval process. Schedule a Committee Meeting To schedule a committee meeting, user must click on Create Committee Meeting and navigate to respective committee by clicking on the committee name. Click on the Committee Name, the user will be redirected to the My Committee page. Click on the Member Details tab, the system will open the details of members, who are invited for this meeting. Click on the Add Member button to add a new member for the selected committee, if needed. Once the members are selected, the user can set the agenda for the meeting. Here, the system shows the details of any approved agenda or the user can create a new agenda by clicking on the New Agenda button. Now a new agenda is added to the list. The user can edit, delete, or download the selected agenda by clicking on the respective buttons. Once the agenda is set and selected, the next step is to schedule the committee meeting. Select the checkbox for particular agenda and click on Schedule meeting button. The meeting button will open to enter the details for the committee meeting and channel of submission. Here enter the basic details for the committee meetings. Under the Invitees tab, details of the committee members are listed. The user can also set the signing authority by clicking on the respective check box. User can also enter the details of internal and external members by entering their details, if needed. Once the entries are completed, the user can set the Meeting Invites by entering the text in the text editor. Click on the Generate Formal Letter button to generate the formal Meeting Invite Template as shown here. After entering these details, the user should select the name of the user, whom the meeting request will be forwarded for approval. Click on OK button to continue. Once the approver approves the meeting, it the invitation message will be available in all member’s dashboard and inbox for their reference. The scheduler can also see the Completed Agendas and Upcoming meetings, under the respective tabs. All the committee meetings created by the user or other officers, in which you are a member will be visible under, My Committee page.